Have you noticed a new button on your contract desktop? It’s our the latest feature, search notification! You can now set up notifications for your searches, and you’ll receive an email alert whenever contracts matching defined search parameters appear in Zefort.

Explore the full article here.

zefort search notifications

zefort binder tree iconOh yes, we added the binder tree view in Zefort Sign too!

When adding a target binder for the contract, you can still select it from the dropdown list, but now you can also open the binder tree view. This helps users to find the correct binder.

And, as usual, every user will only see those binders to which they have the permission + binders that are defined as signature targets.

zefort sign - binder tree view

We have added a new feature in Zefort Sign: the signature party can now type a reason for declining the signature request.

zefort sign - declining signature request

After clicking the “Decline” button, a window is opened with question “Are you sure that you want to decline signing of the document”. The signature party may write a message before rejecting the contract.

The signature owner will see the message in the sign process as well as in the notification email from Zefort.

Note that after declining the signer is not able to sign the document anymore.

zefort sign - declined signature - signature process

 

 

You can now search for contracts that are missing a specific party role as well as contracts with multiple party roles!

This is especially useful when you want to check and supplement the party metadata in your contracts.

Searching contracts missing a party role

  1. Open the filters and navigate to Party role
  2. Select the party role and then click on the box

Box turns into pink, and you will see all contracts that don’t have any party with the selected role.

Searching contracts with multiple party roles

  1. Open the filters and navigate to Party role
  2. Select the party role and then add another party role

As a result you get all contracts that include all the specified party roles.

Pro tip! zefort pro tip

You can also mix these two features: search for example contracts that have a party with role “My organization” but are missing “Counterparty”
zefort filtering with party roles

zefort binder tree iconWe have added a binder tree view in the binder management! Click the icon next to Root to open the binder tree view, then click the arrows to see the sub-binders.

zefort open binder tree view

Note! Users can still only see those binders to which they have permission. Only admin with permission “can manage all content” can see the full binder structure.

It is now possible to create one document for signing by merging the main document with the attachments. In the last page of Zefort Sign process, tick on the option “Merge attachments and signed document“.
zefort merge signed document

After signing, all documents included in the signature request will be converted into one signed PDF file.

In Zefort, the signed PDF will be the main document of the contract. The original file and attachment are archived, and you can find them in the Files tab by toggling on the option “Show archived“.

zefort files - show archived attachments

 

 

The default binders functionality and visibility has been improved.

Default binders displayedzefort skip default binder

When uploading a new contract to my.zefort  (either using button “Sign document” or “Add contract“), you will now see if there are default binders to which the contract will be added. The default binders can also be skipped if needed, just simply remove it from the binder list when uploading the contract.

Note that contracts won’t be added to any default binders when sending contracts to Zefort by email or when dragging and dropping to the contracts desktop.

Learn more about default binders.

zefort default binders displayed

 

 

Zefort Sign and Zefort Forms are now available in test mode. Go ahead and try it!

You can create demo signature requests and forms: the “signed” documents will have a demo signature stamp.
Need some advice? Take a look at the instructions for Sign and Forms.

zefort sign zefort forms test mode

Got interested? Check the pricing and contact our sales team or customer support to switch the feature on in your account.

You asked and we delivered: the authentication requirement before viewing documents can now be set for each signing party separately!

You can for example require pre-authentication only for external users and allow users in your Zefort account open the documents  without need to authenticate beforehand.

When adding the signature parties, click the box “Authenticate before viewing documents” and select the authentication method as usual: either 2-factor authentication with SMS or strong authentication with bank ID can be used.

These signature parties need to authenticate themselves before they can view and sign the documents.

zefort pre-authentication per signature party

Zefort’s ChatGPT integration is now available! To get this feature for your organization, contact our sales team.

What is Zefort ChatGPT?

Zefort’s ChatGPT integration allows you to interact with individual contracts through ChatGPT right inside Zefort. You can ask ChatGPT questions regarding the contract, create summaries or translations, ask explanation for selected text and so on.

Note that Zefort’s ChatGPT integration is an opt-in feature that utilizes the Azure OpenAI Service provided by Microsoft via Azure’s data center located in Western Europe. This ensures the privacy and GDPR compliancy of all data. Read more from our support article and Microsoft’s Data, privacy, and security for Azure OpenAI Service page.

zefort open chatGPT

Learn more about the solution in our articles:

How to get it?

The ChatGPT integration is an add-on feature. If you are interested in getting if for your account, check the pricing page and contact our sales team.