Contract Challenges #3 – Searches depend on metadata

This is an old blog post when Zefort was known as Aivan.ai. Oh, those were the days!

This is the third part of our Contract Challenges blog series – check out the first part and the second part!

OK, you have stored your signed contract (and other contract-related content) to a contract management solution. You might even have dozens or hundreds of contracts in your centralized archive. Good work!

Now, let’s say you have to look up some contract details. You pretty much know what you are looking for but you don’t have time to browse through all of your contracts. Instead, you log in to your contract archive and decide to try out the search feature.

Here’s where things often get tricky. In most contract management solutions, search is limited to the contract’s metadata fields, such as contract title and contract parties. This is the information that you defined during contract import (or if the solution is really smart, the metadata that the system automatically suggested to you).

If you want to find details outside the metadata, such as important dates, specific contract terms, renewals or attachments, for example, you are out of luck.

When the search functionality is limited to contract metadata, a lot of critical information is lost in the archives. Sure, you can browse the contracts page by page, but we all know that you never have the time for that.

How does Aivan.ai solve this challenge?

Aivan has several options for making search super effective. You can use all the various search methods together to find that exact contract(s) you need to find.

Free text search

Aivan gives you google-like transparency to your contract base. Our AI indexes each word in your contract document for the search – even if your contract is a scanned document. You can do a free text search, use logical operators (AND, OR, EXCLUDING) or target your search to specific parts of the contract (such as notes, attached emails, specific contractual themes).

Aivan.ai will list you all the search results and also highlights the exact position in your contract where the search result was found.

Check out the video:

 

Filters

All contract metadata works as a filter – including your custom metadata fields. With filters, you can also search for a contract that does NOT have specific metadata (pretty cool!).

 

Similar search

Ever needed to find all contracts made with the same contract template? Or all NDA contracts? With Aivan.ai, you can select any of your contracts and with the help AI clustering, the system will show you all similar contracts. And you can even adjust the similarity level. Similarity is based on both contract layout and textual content.

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